GROUP TERMS
All Gate 1 Travel Terms & Conditions apply, except where modified below:
Payment:
Initial Group Deposit:
$500 per group non-refundable deposit and signed contract is due to reserve services:
Packages with Passion Play 2010: $500 per person
Air Deposit:
$100 per person within 21 days of confirmation, refundable up to 100 days prior to departure (except where airline terms differ)
Packages with Passion Play 2010 require different terms & conditions
Second Group Deposit:
$200 per person 180 days prior to departure
Passion Play 2010: $400 per person by January 15, 2010 (or full payment 180 days prior to departure, whichever comes first).
Passenger Names:
100% of names, 120 days prior to departure (Sea or River Cruise) or 100 days prior (Customized or Scheduled Bus Tours)
Final payment:
Customized or Scheduled Bus Tour: 60 days prior to departure
Sea or River Cruise: 120 days prior to departure
Passion Play 2010: 180 days prior to departure
Special Events: Earlier payment as described on your invoice
Final rooming list: 60 days prior to departure
Cancellation:
Once a partial or full payment has been made, cancellations will only be accepted in writing. Cancellation terms will be applied based on the date that the written cancellation is received and based on the following dates prior to departure.
Customized or Scheduled Bus Tour:
Up to 180 days prior to departure: $500 per group
179 to 91 days prior to departure: $100 per person
90 to 61 days prior to departure: $200 per person
60 to 31 days prior to departure: 50% of land cost & 100% of air cost
30 days or less prior to departure/ no-show: 100% of all services
Sea or River Cruise:
Up to 121 days prior to departure: $200 per person
120 to 61 days prior to departure: 50% of land/cruise services & 100% of air cost
60 to 31 days or less prior to departure: 75% of land/cruise services & 100% of air cost
30 days or less prior to departure/ no-show: 100% of all services
Passion Play 2010:
Up to 181 days prior to departure: $900 p.p.
180 to 121 days prior to departure: 50% of cost
120 to 61 days prior to departure: 75% of cost
60 days or less prior to departure: 100% of cost
Additional Terms & Conditions for Groups
IMPORTANT NOTE REGARDING PRICE CHANGES:
Your deposit holds the group space in accordance with the itinerary and payment schedule below. Final prices are subject to increase until every group member has paid in full for the complete package. Because of these potential increases, which are fully outside of the control of Gate 1, we urge you to advise your group participants and to accelerate all final payments as early as feasible. Possible causes for price increases are:
Airline Taxes and Fuel Surcharge:
Until the groups' airline tickets are paid in full and ticketed, the airline has the right to increase the cost of fuel and pass those fees onto you. Increases can be imposed at any time, without any prior notice, and the only way to avoid the charges is to accelerate final payment. Once received by Gate 1, your group tickets will be printed and you will thereby avoid any further increases. Once we receive the group's final payments and group leader/agent approve it, we will immediately issue your airline tickets. You will not be obligated for any additional fuel surcharges. Once paid for and ticketed, your airline tickets are non-refundable . We strongly urge all passengers to purchase travel insurance to protect your investment.
Currency Fluctuations:
All prices are based on current exchange rates and are subject to change. At approximately 30 days prior to final payment due date, Gate 1 will review the prices and will advise any changes resulting from currency fluctuations. We reserve the right to make adjustments until final payment is received.
Form of Payment (Groups):
Check, wire transfer or major credit cards. Credit card charges will be accepted only upon submission of a completed Gate 1 Travel Credit Card Form (PDF Version | html version). If not one of the traveling passenger(s), the card holder must submit a copy of the front and back of the card. Payments made by wire transfer must include an additional $25 wire transfer fee. There is a $30 fee for returned checks.
Scheduled Bus Tours:
Due to the limited capacity of our tours, we will periodically review the progress of your sales and reserve the right to recall group space without names and a $100 deposit at any time.
Single Accommodations:
Are on a request basis and a limited to 10% of the total number of passengers traveling. For Passion Play 2010 Single rooms can be requested and subject to availability in Oberammergau but available at others cities on the tour.
Trade Fairs:
We reserve the right to supplement the price and/or relocate the group in the event that the tour coincides with a trade fair, exhibition or other major local event affecting the normal group price for accommodations.
Air Deviations:
Any passenger deviating from the group flights will be subject to the airline charges for the deviating itinerary including any variations in taxes, weekend supplements, stopover fees and other charges, in addition to a $250 per person deviation fee. Negotiated group airfares do not apply to deviating passengers nor do they apply for scheduled bus tours or other packages.
Travel Protection (Insurance):
To help you handle unforeseen travel headaches, we recommend buying the Travel Protection Plan, an affordable travel insurance plan offered through Trip Mate. Trip Protection cannot be added after final payment. To read the Description of Coverage please visit tripmate.com/wp365G/.
Documents:
Provided full payment is received no later than your Final Payment Due date, documents will be sent via email 21 days prior to the onset of services. Paper documents, when requested, will be delivered approximately 14-21 days prior to the onset of services. A complete street address is required for mailed documents (no PO boxes). Charges per set of paper documents when e-documents are available: via Ground $20 per room; via Express $30 per room.